The best PA uses a Travel Management Company (TMC)

Being a personal assistant (PA), Executive Assistant (EA) or Virtual Assistant (VA) is no easy job. Managing schedules, handling communication, and ensuring everything runs smoothly for an executive or team requires precision, organisation, and an ability to juggle multiple tasks at once. One of the most challenging aspects of an assistant’s role is managing travel arrangements, which can be incredibly time-consuming and complex. This is where a travel management company (TMC) can be a lifesaver.

Time-Saving Convenience for the PA

Booking flights, accommodations, ground transportation, and handling itinerary changes can take hours, especially when dealing with last-minute changes. A TMC streamlines this process by handling all travel arrangements, freeing up essential time to focus on other critical responsibilities. With access to advanced booking systems and industry connections, a TMC can quickly secure the best flights, hotels, and transport options.

Cost Efficiency & Budget Management

A TMC has access to negotiated rates, discounts, and corporate deals that are often not available through standard booking channels. This means they can secure cost-effective travel solutions without compromising on comfort or convenience. Additionally, TMCs provide detailed expense reports, making it easier to track and manage budgets efficiently.

Expertise & Industry Knowledge

Navigating complex travel policies, visa requirements, and airline regulations can be daunting. A TMC brings industry expertise to the table, ensuring compliance with corporate travel policies and minimising risks associated with travel disruptions. They stay updated on travel advisories, restrictions, and changes, ensuring a smooth and hassle-free experience for the traveller.

24/7 Support & Crisis Management

Travel plans don’t always go as expected. Flights get delayed, hotels overbook, and emergencies happen. An assistant doesn’t have to handle these crises alone when working with a TMC. Most travel management companies offer 24/7 support, providing assistance at any time of the day or night. Whether it’s rebooking a cancelled flight or finding last-minute accommodations, a TMC ensures that solutions are provided quickly and efficiently.

A TMC can help a PA when flights are delayed or cancelled

Personalised Service for the traveller & the PA

A TMC takes the time to understand the preferences and needs of the traveller. Whether it’s a preferred airline, seating arrangement, or dietary requirements, they ensure that every trip is tailored to the individual’s preferences. This level of personalisation enhances the travel experience and ensures the executive or team member is comfortable and satisfied.

Enhanced Organisation & Reporting

An assistant needs to keep track of travel details, invoices, and reports. A TMC provides comprehensive travel itineraries, consolidated invoicing, and detailed travel history reports. This makes it easier to manage expenses, track travel patterns, and prepare for future trips efficiently.

Conclusion: the TMC benefits for a PA

For a personal assistant, working with a travel management company is not just about convenience – it’s about efficiency, cost savings, and peace of mind. By getting professional help with travel arrangements, assistants can focus on their core responsibilities, knowing that travel logistics are in expert hands. In a fast-paced corporate environment, a TMC is an invaluable partner that ensures seamless, stress-free travel experiences for both the assistant and the traveller.

MIDAS Travel specialises in premium business travel solutions. We work with assistants to fill the gaps and support where it’s needed. Our team of experts step in to take the stress out of travel. If you’re looking for a travel management company to support and deliver on business goals, then why not book a free consultation today.

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